Try 2nd : Order a copy of the death record from the village, town, or city clerk. To locate contact information, search for the village, town, or city in the FamilySearch Research Wiki. Note that in some counties the county clerk holds all death records for this time period. If you do not want to order the death record, you can search other records with death information. If you do not know the village, town, or city of death, learn more about the family using census, land, probate, and church records.

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After the failure of the law, no deaths were recorded by the State of New York between and May though some cities including Albany, Buffalo, Yonkers started recording deaths in the s. Try searching substitute records to locate your ancestor's death date and place. Learn how to access records kept by Albany, Buffalo, and Yonkers from the s. Starting in June , New York required that village, town, and city registrars to record deaths.

Copies of these deaths were then filed with the State Department of Health. Due to earlier city laws, deaths recorded in Albany, Buffalo, and Yonkers were not copied to the State between and The New York Archives as well as nine other repositories in New York hold copies of microfiche indexes to death certificates.

Vital Records

Contact one of these ten repositories listed on the State Archives website to search the index. Online indexes are available at New York Deaths and Burials, With an exact date from your records or the index above , you can order a copy of the death record for a fee from the following locations:. See list of restrictions for ordering death records record, you can search other records with death information. Buffalo Death records for the time period can be ordered from the Buffalo Registrar of Vital Statistics. See list of restrictions for ordering death records. Copies can be obtained either through the village, town, or city clerk where the death took place or by contacting the Department of Health.

Finding New York Birth, Marriage, and Death Records

Checks and money orders must be made payable to Monroe County Vital Records. If any of the above documents are not available, two 2 of the following showing the applicants name and address must be provided:. For important information about what records are available and who is eligible to receive copies of records, visit the following:. Information about the types of records available, limitations on availability, and an application form:.


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Genealogy copies are not available for same day pick up at the Vital Records Office. However, we can accept your payment and application at the counter. Your record will be mailed to you when the research has been completed. We discourage third party pickups.

If you are unable to come to our office yourself, we recommend that you order your certificate by mail or via the internet or telephone. If you must have your record picked up by a third party, please follow these steps carefully:. Any discrepancies or a failure to fulfill all of the above requirements may cause the Vital Records office to be unable to issue the record to a third party. All Rights Reserved. The comments also made a variety of different suggestions, from making all birth and death records immediately available to the public, to releasing birth and death records to family members prior to the records becoming public.

The Department agrees that certain family members should have access to birth and death records prior to the records becoming public, and is therefore now proposing amendments to section The proposal is consistent with Administrative Code section a , which delineates who may have access to birth records. Proposed amendments to expand vital records access to certain family members.


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  • The Department is proposing to expand the group of family members who can access birth and death records prior to their public release. The proposed group is within a close degree of consanguinity blood relation to the individual whose records are sought. Specifically, the Department proposes to expand the list of relatives given in Health Code section As noted in the comments received related to the proposed adoption of Health Code section Proposed amendment to Article General Vital Statistics Provisions of the New York City Health Code to allow certain direct descendants and other family members to access the birth and death records of their deceased relatives prior to those records becoming public.

    Birth, Marriage, and Death Records | New York State Archives

    Svetlana Burdeynik, , resolutioncomments health. Birth and death records are protected from access by the general public because they contain individually identifiable information, which is considered private. In addition to information about the decedent, a death certificate contains the first and last name of parents, surviving spouse, and individual reporting the death.

    How to Apostille a New York State Death Certificate

    This is individually identifiable information within the meaning of Health Code section 3. In New York City, as in most vital records jurisdictions nationwide, the certificate of birth collects a wealth of information, pertaining both to the person registered on the record and their family members. Necessary and appropriate use of birth and death certificates and information. For example, the information contained in a birth certificate can also be used in the process of getting a U.

    Pursuant to Article of the Health Code, the content of a birth or death certificate may be amended or corrected, or a new birth certificate issued, to correct errors made in the originals or to reflect changes in circumstances, such as adoption or change in gender. These are common requests from Vital Records customers. During the five-year period from to , the Department processed 1, birth record corrections and amendments for individuals born in and earlier, including 24 delayed registrations of birth and amendments for individuals aged 90 and above.

    During the same five year period, the Department also processed death record corrections and amendments for individuals who died in and earlier. These are legal changes to records requested by living New Yorkers or their survivors. When such changes are made to birth certificates, Administrative Code section c requires the substitution of the new birth record for the one on file. If a record has been transferred to DORIS and made public, the ability for the Department to substitute a new record for it is substantially compromised. For these reasons, it is important that the Department not make birth and death records publically available while they still may be subject to corrections and amendments.

    The Board believes that there is a similar risk of misuse of the information on copies of birth and death records, whether the records are certified or not. For example, a teenage mother named on the death certificate of an infant may still be alive 75 years after her infant had died or the birth certificate of a transgender person may reveal information that person may prefer to keep private, especially if the certificate has not been amended.

    New Yorkers are living longer than ever before. Another half million were between the ages of 65 and Birth and death data should be protected to adequately reflect these trends to guard against identity theft and fraud. Fraudulent and inappropriate use of birth and death certificates and information. A birth record will become a public record on January 31 st of the year following years after the date of birth, and a death record will become public on January 31 st of the year following 75 years after death. The schedule also precludes the transfer of records to DORIS that are still subject to amendment by the individual to whom the record pertains, the Office of Chief Medical Examiner, the courts, or family members.

    The Board recognizes there is a keen interest in accessing birth and death records for the sake of tracing genealogy and family health issues, as evidenced by the many comments received on the topic. The Board will therefore consider an amendment to the Health Code to allow direct descendants and other close relatives to access birth and death records before they become public.